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Kolena provides tools to create multiple Prompts very quickly. You can upload an example of the output you want to create and Kolena will construct Prompts to achieve this output. These Prompts can subsequently be edited and refined.

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Create Prompts From File

The Create Prompts From File feature allows you to upload a reference file to guide the creation of many Prompts. For example you can:
  • Upload an abstract template and ask to create Prompts necessary for filling in the template (for example a lease abstract)
  • Upload an example spreadsheet and ask to create Prompts necessary to populate a table of data

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Upload Your File

  1. On your Agent, click on a Run to edit or create Prompts
  2. Click on the “Create From File” button
    Uploaded files can be a maximum of 10MB. All Office documents, text, pdf, and images are supported.
  3. From this modal, upload your reference file
  4. (Optional) Provide instructions on how to interpret the uploaded file, specify formatting requirements, or express preferences about the created Prompts. Some example instructions could include
    Format all dates as “MM/DD/YYYY”
    Generate a Prompt to populate the table found in the spreadsheet tab called “Master Template”
    Write Prompts to populate the “Covenants” section of my Loan Abstract
  5. Click submit
Kolena will analyze the uploaded file and any instructions and begin to generate appropriate Prompts.
What happens behind the scenes:
  • Kolena identifies useful fields to extract from your uploaded file
  • The documents in the run are treated as examples of the input the agent will process
  • Kolena generates generic Prompts that work across multiple similar documents
Example: If you upload a resume, Kolena will identify fields such as the candidate’s name, contact information, experience, and skills, selecting the most suitable type (such as number, text, or table) for each Prompt. If you already have Prompts for experience or GPA, the system recognizes their existence and avoids creating duplicate Prompts.

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Best Practices

  • Focused content: Upload files that contain the right amount of information. If you have a complex file with multiple sections but only need to extract information from one specific area, consider uploading a screenshot or simplified version of only the relevant section. For instance, if you have an Excel file with 10 sheets but only need to extract data from one sheet, upload a screenshot of that sheet. This prevents having too many Prompts being generated.
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