This is available on the Enterprise Plan. Contact Kolena if you’re not on an Enterprise plan but would like to try this feature.

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User Roles

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Organization-Level Permissions

With Fine-Grained Access Control, a user can have different permissions on various agents. As such, organization-level permissions differ slightly from the general settings:
Actionviewereditoradmin
View agents¹✅✅✅
Create API keys✅✅✅
Create agents❌✅✅
View any agent❌❌✅
Modify any agent❌❌✅
Delete any agent❌❌✅
Manage organization users❌❌✅
¹ Users can only view agents they have access to.

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Agent-Level Permissions

Users with access to an agent are assigned one of three roles: viewer, editor, or owner:
Actionviewereditorowner
View agent✅✅✅
View connections✅✅✅
View dashboards✅✅✅
View prompt results✅✅✅
Upload files✅✅✅
Comment on prompt results✅✅✅
Override prompt results✅✅✅
Create/update/delete prompts❌✅✅
Delete agent❌✅✅
Manage agent users❌❌✅
By default, the user who created the agent is its owner, though ownership can be transferred later. Note that organization admin users have owner access to all agents in the organization.

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Create Teams

To create a new team in your organization:
  1. Click “Add Team” from the organization page under the “Users” tab.
  2. (Optional) Select users from the dropdown menu. A user can belong to multiple teams.
  3. Click “Create Team”.

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Manage Agent Access

Agent admins can manage access by clicking the “eye” icon near the top of the agent view. There are two access controls on an agent. Under “Users With Access”, you can explicitly add users and teams as viewer, editor, or assign someone as the agent’s owner. You can also configure the “General Access” setting:
  • Restricted: Only organization admins and explicitly added users/teams can access the agent.
  • Organization (View-Only): All organization members have viewer access.
  • Organization (Viewer/Editor): Organization viewers and editors receive their respective roles. This is the default setting for new agents.