This is available on the Enterprise Plan. Contact Kolena if you’re not on an Enterprise plan but would like to try this feature.
Fine-grained access control allows setting permissions on specific Agents by User or Team.

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Manage Agent Access

Agent owners or organization admins can manage access by clicking the “eye” icon near the top of the Agent view. There are two access controls on an Agent. Under “Users With Access”, you can explicitly add Users and Teams as viewer, editor, or assign someone as the Agent’s owner. You can also configure the “General Access” setting:
  • Restricted: Only organization admins and explicitly added Users/Teams can access the Agent.
  • Organization (View-Only): All organization members have viewer access.
  • Organization (Viewer/Editor): Organization viewers and editors receive their respective roles. This is the default setting for new Agents.

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Organization-Level Permissions

All Users are assigned an organization role. Based on the organization role, Users can perform the following actions, regardless of their permission on any particular agent:
Actionviewereditoradmin
Create API Keys✅✅✅
Create new Agents❌✅✅
Create/Modify/Delete all Folders❌✅✅
View all Agents❌❌✅
Create/Modify/Delete Connections on all Agents❌❌✅
Create/Modify/Delete Data Retention Policies on all Agents❌❌✅
Create/Modify/Delete Dashboards on all Agents❌❌✅
Create/Modify/Delete Folders for all Agents❌❌✅
Create/Modify/Delete Prompts on all Agents❌❌✅
Create/Modify/Delete Runs on all Agents❌❌✅
Manage permissions for all Agents❌❌✅
Delete all Agents❌❌✅
Manage Organization Users❌❌✅

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Agent-Level Permissions

Users with access to an Agent are assigned one of three roles: viewer, editor, or owner:
Actionviewereditorowner
View Agent✅✅✅
View Connections✅✅✅
View Dashboards✅✅✅
View Runs✅✅✅
Create Runs✅✅✅
Comment on Prompts results✅✅✅
Override Prompts results✅✅✅
Create/Modify/Delete Data Retention Policies❌✅✅
Create/Modify/Delete Prompts❌✅✅
Create/Modify/Delete Connections❌✅✅
Create/Modify/Delete Dashboards❌✅✅
Delete Agents❌✅✅
Manage Agents permissions❌❌✅
By default, the User who created the Agent is its owner, though ownership can be transferred later. Note that organization admin Users have owner access to all Agents in the organization.

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Create Teams

To create a new Team in your organization:
  1. Click “Add Team” from your organization page.
  2. (Optional) Select Users from the dropdown menu. A User can belong to multiple Teams.
  3. Click “Create Team”.