Workspaces

This is available on the Enterprise Plan. Contact Kolena if you’re not on an Enterprise plan but would like to try this feature.

Kolena supports multiple Workspaces to separate projects or teams with your Organization. Each Workspace is an isolated environment which can be permissioned independently. Workspaces are helpful for use cases such as isolating development environments, or to separate different departments within a larger Organization.

Creating Workspaces

Available Workspaces can be viewed from your Organization page. Upon request, Kolena will create additional Workspaces for your Organization.

Manage Workspace Access

Users or Teams can be roles assigned per Workspace. This means one user may have broad access to one Workspace, limited access to another Workspace, and no access at all to other Workspaces. Based on the Workspace role, Users can perform the following actions, regardless of their permission on any particular Agent in the Workspace:

Action	`viewer`	`editor`	`admin`
Create API Keys	✅	✅	✅
Create new Agents	❌	✅	✅
Create/Modify/Delete all Folders	❌	✅	✅
View all Agents	❌	❌	✅
Create/Modify/Delete Integrations on all Agents	❌	❌	✅
Create/Modify/Delete Data Retention Policies on all Agents	❌	❌	✅
Create/Modify/Delete Dashboards on all Agents	❌	❌	✅
Create/Modify/Delete Folders for all Agents	❌	❌	✅
Create/Modify/Delete Prompts on all Agents	❌	❌	✅
Create/Modify/Delete Runs on all Agents	❌	❌	✅
Manage permissions for all Agents	❌	❌	✅
Delete all Agents	❌	❌	✅

Organization admins can assign Workspace roles to each User or Team when creating new Users or Teams:

In addition, Workspace roles may be modified by admins by navigating to the “Roles” tab for each Workspace and updating the selected role.

Organization vs Workspace Admins

When multiple Workspaces are present in an Organization, there are two levels of admin roles: Workspace admin and Organization admin.

Action	Workspace `admin`	Organization `admin`
Check usage by Agents in a Workspace	✅	✅
Manage permissions within a Workspace	✅	✅
Check usage by Agents in all Workspaces	❌	✅
Manage permissions across all Workspaces	❌	✅
Create or delete Users and Teams	❌	✅
Manage all API keys and Service Users in the Organization	❌	✅
Manage Data Retention Policies	❌	✅
Manage SCIM Integration	❌	✅

Get Started

Managing Your Organization

FAQ

How-To Guides

Creating Workspaces

Manage Workspace Access

Organization vs Workspace Admins

​Creating Workspaces

​Manage Workspace Access

​Organization vs Workspace Admins

Creating Workspaces

Manage Workspace Access

Organization vs Workspace Admins