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User membership controls who can login to Kolena within your Organization. To manage this membership, click “Manage Organization” from your user profile or navigate to your Organization page.
Each Organization has an allowed number of Users according to its tier.

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Add Users

To add a new User to your Organization:
  1. Click “Add User” from the Organization page
  2. Enter the User’s email address and select a role
  3. Click “Add” to send an invitation and grant access to the User
  4. The User can now accept the invitation and join your Organization
User membership can also be synchronized from an existing system SSO system like Entra ID. See SCIM Setup for details.

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Assign Roles

All Users are assigned one of the following roles:
  • viewer
  • editor
  • admin
Based on their role, Users can perform the following actions:
Actionviewereditoradmin
View Agents✅✅✅
View Integrations✅✅✅
View Dashboards✅✅✅
View Prompt results✅✅✅
Upload Runs✅✅✅
Comment on Prompt results✅✅✅
Override Prompt results✅✅✅
Create API Keys✅✅✅
Create/Modify/Delete Agents❌✅✅
Create/Modify/Delete Agent Data Retention Policies❌✅✅
Create/Modify/Delete Integrations❌✅✅
Create/Modify/Delete Dashboards❌✅✅
Create/Modify/Delete Folders❌✅✅
Create/Modify/Delete Prompts❌✅✅
Manage Organization Users❌❌✅
Manage all API Keys API keys and Service Users❌❌✅
Manage Organization Data Retention Policies❌❌✅
Enterprise customers can assign roles at the Workspace or Agent level. See Fine Grained Access Control for details.